HOBIE FLEET 32, INC.
~ BYLAWS ~
MISSION STATEMENT
Our number one goal is Hobie Fleet 32's primary goals are† to have fun and to extend each member's enjoyment through organized activities for families
and friends. Our organization is family orientated and is devoted
to promoting the "HOBIE way of life" to the multi-hull
sailing community. Our fleet is very diverse in membership and
geared to the represents all skill levels ranging from† novices as well as the to seasoned sailors. We believe
in promoting safe and courteous sailing as well as maintaining† a challenging racing heritage.
ARTICLE I - NAME
This organization shall be known as Hobie
Fleet 32, Inc. with periodic meetings as designated by its officers
and Directors.
ARTICLE II - PURPOSE
- The primary purpose of Hobie Fleet 32, Inc. shall be to promote and develop Hobie Cat racing under uniform
rules and regulations and to rigidly maintain, without deviation,
the one-design features of the Hobie Cat.
- To provide representation and liaison between
Fleet 32 and the City of Virginia Beach City Council, and any
other groups or individuals to promote goodwill and to preserve
the privilege of off-the-beach sailors.
- To promote the safe and responsible handling
of Hobie Cats off-the-beach with proper respect to all swimmers,
and beachgoers and property owners.†
ARTICLE III - MEMBERSHIP
- The Fleet membership shall not be less than five
(5) Hobie Cat owners.
- Individual Fleet Members - A Hobie Cat owner
after paying annual dues (as determined in accordance with Article
IV) and participating in at least one Fleet function each year,
shall be an individual fleet member in good standing, and shall
be accorded all rights and privileges associated therewith.
- Joint Membership for Crew/Family - Two members
who have an active interest in the Fleet, at least one of which
must be a Hobie Cat owner, after paying annual dues and participating
in at least one Fleet function each year, shall be family members
in good standing. Both members shall be eligible to vote and hold
office, and otherwise be accorded all rights and privileges associated
with an individual membership.
- Associate Membership - Full time students, non-Tidewater
residents, non-Hobie Cat owners, or other interested parties who
wish to affiliate with the Fleet, after paying annual dues (as
determined in accordance with Article IV) and participating in
at least one Fleet function each year, shall be associate members
in good standing. Associate members will receive the newsletter,
are eligible to participate in fleet functions, with fees for
participation at the same rate as individual members. They shall
not have the right to vote nor be eligible to hold Fleet office.
- Honorary Members - Individuals who exhibit an
active interest in Fleet activities may be granted a one year
Honorary Membership by an affirmative vote of the Board of Directors.
Immediate past commodores who served prior to 1992 shall be granted
lifetime, honorary membership. Immediate past commodores who served
after 1992 shall be granted a one year honorary membership. Honorary
members shall be accorded all the rights and privileges of individual
Fleet members.
ARTICLE IV -DUES
The annual dues shall be determined and fixed
by the Board of Directors, and any assessments deemed necessary,
upon approval of two thirds (2/3) of the active membership present
and voting. Dues will shall† be due and payable March 1 by the close of the MARCH GENERAL MEETING‡ of each year.
Dues received after the March meeting will incur a late fee of ten dollars ($10) for a single membership and fifteen dollars ($15) for a family membership.‡
ARTICLE V - OFFICERS, DIRECTORS, AND COMMITTEES
- Officers shall be elected annually by the membership
of the Fleet in
October November‡ of each year and shall take office the
following November through October January‡ to fill the positions of Commodore,
Vice Commodore, Secretary and Treasurer. The positions shall be for a term of one (1) year.†
- The Board of Directors is comprised of the elected
officers, immediate past commodore, and three (3) elected Directors.
- Standing Committees
- Race Committee - Vice Commodore will be Chairman.
- Social Committee
- Membership Committee
- Any other committees that the Commodore deems
necessary with the guidance of the Board of Directors.
ARTICLE VI - DUTIES OF OFFICERS, DIRECTORS, AND
STANDING COMMITTEES
- Commodore - The Commodore shall be the Chief Administrative
Officer of the Fleet and shall, at its discretion, preside at all
meetings of the members and of the Board. He shall preside at
all meetings of the organization, and as Commodore shall supervise
the work and activities of all officers and committees, and any
other duty pertinent to his office. He shall appoint committees
necessary for efficient functioning of the Fleet. The chairperson
of all committees shall be appointed by the Commodore. The Commodore
shall be responsible for all official Fleet correspondence and
his. address shall be the official Fleet address.
- Vice Commodore - The Vice Commodore shall assist the Commodore
in his duties and shall preside at all meetings in the absence
of or at the discretion of the Commodore. The Vice Commodore shall serve as Chairman of
Board of Directors' meetings, the Race Committee and shall be responsible for the organizing and management of the annual Division points regatta.‡
- Secretary - The Secretary shall keep accurate minutes of meetings
and take all correspondence.
- Treasurer - The Treasurer shall collect, safeguard and disburse
all monies and report on all receipts and disbursements at each
meeting
- Board of Directors - The Board of Directors shall act as the
deliberative and assisting body in the Formation of plans and
policies affecting the organization. Five (5) members shall
constitute a Quorum. The Board of Directors shall make all contracts, and approve all
bills relative to the Fleet's expense. Any expenditure exceeding
$100.00 must be approved. Board shall prepare an annual budget,
designate the depository for the Fleet's Moines, set the amount
of the surety bond for the Treasurer if deemed necessary and approve
the surety company issuing the bond. Monthly, or as frequently
as is deemed necessary, financial reports shall be received from
the Treasurer. Provisions shall be made for an audit of books
and accounts at the end of the fiscal year or as required and same
shall be turned over to the succeeding officers and directors.
At the first gathering of the Directors, a definite schedule shall
be set for meetings and fleet events to be held throughout the coming year. The Board
of Directors, by a majority vote, shall have the power to approve
or disapprove any program or promotion submitted to the membership
for sponsorship or support.
Special meetings of the Board of Directors may be called at the
discretion of the Commodore and shall be called upon written request
by three (3) members of the Board to the Commodore or Vice Commodore.
- Standing Committees - The Chair person shall
have the responsibility to perform in proficient and timely manner
all duties and responsibilities for their respective committees
as set forth by the Commodore and/or the Board of Directors.
ARTICLE VII - ELECTIONS
The Commodore shall appoint, at the August meeting of the
general membership, a Nominating Committee of not
more than five (5) persons. The Nominating Committee will report
the slate at the September Open nominations for fleet offices will take place at the October general‡ meeting. Discussion, nominations from
the floor and voting are to take place at the October November‡ meeting. The
new officers shall assume their posts at the November following January‡ meeting.
- The slate shall be composed of candidates for
the offices of Commodore, Vice Commodore, Secretary, Treasurer
and three (3) members of the Board of Directors.
- The voting procedure will be determined by the
outgoing Commodore.
- A vacancy occurring in any of the offices shall
be filled by the majority vote of the remaining officers and directors.
- All dues-paying members in good standing (as per Article III) and present at the November general meeting‡ will be entitled to one vote. There will be no proxy votes. A quorum will be ten (10) members.
ARTICLE VIII - FLEET REPORTS
The Fleet newsletter will be mailed to the Division
9 Officers and the North American HOBIE Cat Class Association
to keep them abreast of Fleet activities. In October the outgoing
Board Of Directors will send a list of all fleet members to the
Division 9 Secretary. The new Board Of Directors will send updates
when they are deemed necessary.
ARTICLE IX - RACING
- A minimum of five (5) regattas per year shall
be held by the Fleet, at least one of which shall be open to
entry by any Hobie Cat owner.
- All
Hobie Cat† races shall be conducted in accordance
with the Hobie Cat Class Rules as published by the Hobie Class
Association unless written permission from the Association is
obtained to deviate from the rules.
- Any event held outside of the Fleet 32 general membership area (Chesapeake, Hampton, Newport News, Norfolk, Portsmouth, Suffolk, Virginia Beach) and hosted or sponsored by Fleet 32 shall require a minimum of three (3) associate members (per Article III(D)) to be paid in advance of the posting of the NOR to the Fleet calendar or use of any Fleet resources to promote or produce the event..‡
ARTICLE X - ADOPTION
The Bylaws shall be in full force immediately
upon adoption by a majority affirmative vote of the active members
present.
ARTICLE XI - AMENDMENTS
Amendments to these Bylaws can be adopted by
the affirmative vote of two-thirds (2/3) of the voting membership
present in person at a duly held meeting, provided that written
notice of proposed amendments be given to members at least three
(3) days prior to the meeting.
ARTICLE XII- FISCAL YEAR
The fiscal year of Hobie Fleet 32 shall be
from November 1 to October 31.
ARTICLE XIII - DISSOLUTION
Upon dissolution of the corporation, the
Board of Directors of the corporation shall, after paying or adequately
providing for the payment of all known obligations of the corporation,
distribute the remainder of the assets to carry out the purposes
stated in these Articles, or shall transfer such assets to one
or more organizations which qualify under Section 501(c)(3) of
the United States Internal Revenue Code or successor provisions
thereto.
Revised October, 1996
November, 2007†
† - Changes in general language of bylaws enacted November, 2007, for clarity.
‡ - Approved amendments to bylaws enacted Noveber, 2007.